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What needs your attention today?

Needs attention

Store overview

Recent activity

Nearest expiry dates

    Operational settings

    Inventory sessions

    Create physical counts and a report with counted stock. A session does not post corrections automatically.

    The session list will appear after refresh.

    Name Start End Status Items Created Action
    No inventory sessions.

    Batch stock correction

    Quickly correct a specific batch after counting the shelf. The saved change will appear in stock history.

    • Count the physical stock of a specific batch.
    • Compare it with the system stock for that batch.
    • Save the stock correction after confirming the difference.

    This view works per batch: each item represents a specific delivery, for example with its own expiry date. Use it when you need to change stock after a count or check.

    Items found to count: 0

    Product Delivery Supplier Expiry date System stock Counted stock Difference Movement date Note Action
    Refresh items to start the inventory session.

    Stock alerts

    For the currently displayed product list

    Product filters

    Products found: 0

    Product list

    Product base import supports CSV files. .xls and .xlsx files are not supported in this import yet. Export downloads a file that can be opened in Excel.

    Selected: 0

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    Select Status

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    To review — batches/deliveries

    Batches/deliveries that need attention: out of stock, low stock, expired, short expiry, missing required expiry date, or no expiry date information.

    Selected: 0
    Selection Status Product Code Manufacturer Category Quantity Nearest expiry Batches Action

    Expiry dates

    Product Code Manufacturer Action

    Deliveries / Batches

    Selected: 0

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    Select

    Stock movement history

    History shows recorded stock changes: corrections, stock-outs, and Counted stock entries. Enable manual stock-out to use the “Remove from this batch” option. Stock is not fetched automatically from the POS system.

    Movements found: 0

    Date Product Action Reason Quantity Batch Supplier Note

    Import/export

    Choose the file workflow. The current deliveries/batches import remains available and shows a preview before saving to the database.

    Product base

    Product list without delivery history: names, codes, manufacturers, categories, units, and low stock thresholds. Import supports CSV files.

    Deliveries / Batches

    Import and export deliveries with quantities, prices, supplier, and expiry date or expiry status.

    Stock updates

    Update mode: the file can add a batch to an existing product or create a new product with its first batch.

    Required columns: product, quantity, gross price, category I, category II, supplier, delivery date, and expiry date or “Not applicable”. EAN/code, manufacturer code, and net price may be empty if the product can be matched another way.

    Recognized column names

    The program accepts columns such as “PRODUCT”, “EAN / GTIN”, “MANUFACTURER CODE”, “QUANTITY”, “NET PRICE”, “GROSS PRICE”, “SUPPLIER”, “DELIVERY”, and “EXPIRY DATE”. Optional columns: “MIN_STOCK” / “LOW STOCK THRESHOLD”. The low stock threshold is only used when creating a new product; it does not overwrite the threshold for existing products.

    Separator: semicolon, comma, or tab. Dates: YYYY-MM-DD or DD.MM.YYYY.

    Import preview

    Edits are applied in the preview. Data is saved only after clicking “Import to database”.

    A full preview will appear after loading a file.

    Status Row PRODUCT EAN / GTIN MANUFACTURER CODE BRAND / MANUFACTURER Quantity MIN. STOCK NET PRICE GROSS PRICE CATEGORY I CATEGORY II SUPPLIER DELIVERY EXPIRY DATE NOTES
    Choose a CSV file and the preview will appear here.

    General settings

    Company name —
    Full legal name —
    Address line 1 —
    Address line 2 —
    Postal code —
    City —
    Country —
    Tax ID —
    Registration number —
    Phone —
    E-mail —
    Default expiry alert before date (days) —

    Company details will be saved locally in the application database.

    Language

    Company logo

    No saved logo

    PNG, JPG, or WebP, up to 2 MB

    Choose a file to see a local preview before saving.

    Settings → Backup

    The backup will be saved locally in StockMate's backups folder.

    Restoring a backup replaces the current database. The application creates an emergency backup of the previous state before loading the selected backup.

    Refresh the backup list to choose a file to restore.

    Settings → Categories

    Categories are stored in the database. Renaming a category pair also updates the products that use it. A category cannot be deleted while any product uses it.

    Category I Category II Expiry date Action

    Inventory units

    Manage units used for products, deliveries, and imports.

    The unit list will appear when you open Settings.

    Unit Status Action

    Settings → Suppliers

    Deleting a supplier removes it from suggestions. It does not delete delivery history. Renaming a supplier also updates existing batches from that supplier.

    Supplier Action